Gallery & Exhibition Information
Frequently Asked Questions
I have questions about what I can and can’t do in the gallery for my show. Who do I talk to about this?
Please read the entirety of the gallery agreement carefully! It contains a lot of very helpful information. If you still have questions after reading it and this FAQ, please consult your faculty advisor; they will be able to point you in the right direction. If you have specific questions about hanging your work in a particular gallery, send an email to the Exhibition & Event (E&E) Techs listed on this page.
Where do I find a gallery agreement?
A PDF of the gallery agreement is available at the top of this page. Copies are also available in the main office (150 ABW).
How far in advance should I plan my show?
You should give yourself plenty to time to consider how you plan to display your work and how you plan to clean up afterward. Any additional materials you might need should be discussed with your faculty advisor before you turn in your gallery agreement. The E&E Techs are not responsible for helping you plan your show.
Can I have a gallery for more than a week?
In the spring semester we generally do not allow shows for more than one week due to space restrictions. In the fall, additional week requests should be part of your detailed gallery use proposal in your gallery agreement. One week is the standard time slot—if there is additional time available due to low demand, then these requests will be considered. All proposals are subject to current demand for space.
I’m an undergraduate student. Can I use a gallery?
If you are a BFA student you may use a gallery once for your BFA show. We do not reserve galleries for any other reason for undergraduate students at this time.
Do I still need to fill out a gallery agreement if I just want to use the gallery for one day (for a critique, staging area, photographing work, etc.)?
My form is still out for faculty or gallery coordinator signatures; can I use the gallery anyway?
No. All required faculty signatures must be on the form and submitted to the main office before keys will be issued to your gallery. We highly recommend planning ahead and submitting your form at least 3 weeks ahead of time.
Do I have to turn the form in to the main office or can I just email it to the faculty gallery coordinator?
Please turn the form in to the main office or email it to the gallery scheduling coordinator. As long as your gallery agreement is legible, detailed, and complete, it will be forwarded on to the faculty gallery coordinator for final approval. Please ensure you’re submitting it with enough time for signatures to be returned to the main office so you’re able to get your key when you need it.
Who is my faculty advisor?
Please read the entirety of the gallery agreement carefully! It contains a lot of very helpful information. Your faculty advisor is a faculty member who agrees to work with you on your show.
When should I contact the Exhibition & Event (E&E) Techs about my show? Is there a standing meeting?
There is currently no standing meeting for the E&E Techs. Checking in with them prior to your show is highly recommended; please do so at least a week before your installation date.
Where do I get pedestals to display my work?
The E&E Techs will be able to help you with this! Please reach out to them to organize and select the pedestals you’d like to use the week before your show. Pedestals can be picked up on the Sunday of your installation date, and carts are usually available on the second floor near the loading dock. All pedestals must be returned to the room where you pick them up; if the room is locked, simply leave them outside and then let the E&E Techs know.
Can I drill into the wall to hang something heavy?
Do not drill into the walls! Please read the entirety of the gallery agreement carefully! It contains a lot of very helpful information. If you still have questions after reading it about the appropriate way to hang your work, please reach out to your faculty advisor to discuss details for your pieces. Many of the galleries have specific requirements.
I know how to hang my piece. Where do I get the approved screws?
Email the E&E Techs and they will be happy to get you some! These screws are rated to 100lbs; there is no need for you to find a stud in the wall before hanging as long as you are following the proper procedure for your gallery.
Who do I get a key from for my gallery?
All keys are issued by the main office (150 ABW). Office hours are 8am-12:00pm and 12:30-4:30pm from Monday through Friday.
When do I pick up my key? Can I start using the gallery right away?
Pick up your key the Friday morning before your show. If you are unable to make it that Friday due to extenuating circumstances, contact the office manager to make alternate arrangements. All gallery reservations run Sunday to Sunday (consult your gallery agreement for more information).
How do I drop off my key when I’m done with it?
The main office is open from 8am-12:00pm and 12:30-4:30pm from Monday through Friday. If you would like to drop off your key outside of office hours, there is a drop box to the left of the main office door (between the door and the mailboxes).
My friend has a show the week after me--can I just give them the key and save us both a trip to the main office?
It’s a weekday and my show is installed, but the gallery is closed. What do I do?
Don’t panic! Please let the main office know ASAP—we will be happy to open it for you.
I’m having a reception for my show; are there any tables I can use?
Yes! A table may be reserved with Betsey at the time you check out your key.
I want to advertise my show. Does the SAAH help with that?
Any promotional materials (show title, flier, etc.) you’d like on the electronic signage should be emailed to Betsey at least two weeks prior to your show and should contain all the requisite logos and disability language. All shows must also have some sort of attribution—we want to know who is making the work on display! (See this page for University of Iowa Brand Manual guidelines.)
Where can I hang my fliers/show cards?
Do not tape/hang/glue your showcards or promotional materials to the walls; they may only be displayed in approved spaces. There are bulletin boards throughout ABW and VAB. There are also plastic signage holders on some walls and in the elevators; you may attach your flier anywhere on the plastic. Please do not pin/tape/hang/glue your promotional materials to the walls, doors, bathroom mirrors, etc. Any fliers/show cards that are improperly displayed will be removed. If you’re unsure about where you can advertise your show, drop by the main office in 150 ABW and we will be happy to help.
I don’t know the dimensions of my gallery; how do I get those?
All our galleries have their dimensions and floorplans online here.
Can I move the lights around in the gallery?
Most of our gallery lights are floodlights; this is to ensure light is even and uniform in our spaces. It is not possible to adjust them to create spotlights in many of the galleries, but it is possible to turn off some of the lights. If you have questions about what can or cannot be done in a given space, please discuss your ideas with your faculty sponsor and then reach out to the E&E Techs for more information.
Can I use the terrace outside my gallery?
Use of the terraces is by special permission only; any terrace use must be approved in your gallery agreement and outlined in your detailed use proposal.
When does the lottery happen?
The lottery selection process for fall galleries happens the preceding spring, usually in March or April. For spring galleries, it happens the preceding fall (usually September or October).
Will I hear about the lottery?
Yes! An email goes out to all MFA, MA, and BFA students with instructions prior to the lottery.
What is this lottery business, anyway?
Due to the number of students required to have a show in a given semester, we conduct a lottery to determine who picks their space first. MFA students are given priority, then MA students, then BFA students. All students interested in having a show are put into the lottery, and names are drawn at random to determine the selection order. If there are spaces remaining after everyone in the lottery has selected their space and week, then a general email will go out to anyone wishing to have an at-will show.
Can I have a group show?
If you are a BFA student interested in a two-person BFA show, please reach out to your program head to get their permission for a joint BFA show. Once approved, reach out to the Scheduling Coordinator for further instruction. If you are an MA or MFA student interested in an at-will group show in the fall, great! You still need to fill out a gallery agreement (it’s helpful for the main office if you list all the participants, but it’s not required).
How do I tear down and clean up after my show?
Please reach out to the E&E Techs if you have questions about cleaning/painting your gallery at least a week prior to your show.
When do I get access to my gallery, and when do I have to be out of the gallery?
Please read the entirety of the gallery agreement carefully! It contains a lot of very helpful information. Your installation begins at 3pm on the Sunday before your show. All work must be removed, walls repaired, and gallery returned to its original state by 12pm on the Sunday following your show. You will be held responsible for any unrepaired damage.
I need to take the ladder safety training module. Where is that?
The ladder training course is available through ICON. Go to “My Training,” then click “Enroll in Courses,” under “Find a Course,” enter W040OS to search for the ladder training course and enroll. Once you have passed the course, email the E&E Techs a screenshot of your grade and they will be able to help you locate and unlock the ladder you need. Ladders must be returned to their designated location and locked up after use; if a ladder is too heavy for you, please ensure you find a friend and/or a cart to help you. If you have further ladder questions after taking the course, please reach out to the E&E Techs for help.
What advice do you have for students planning a show or exhibition?
Please read the entirety of the gallery agreement carefully! It contains a lot of very helpful information. We also recommend planning ahead to minimize surprises the week of your show—we want your show to be everything you had imagined it could be, too!
For more information please contact:
Andrew Casto - Faculty Gallery Coordinator
Ben Anzelc - Facilities & Safety Coordinator
Sara Pettit - Scheduling Coordinator
Betsey Kosier - Office & Key Manager
Annie Hodgkins - Exhibition & Event Technician